A few months ago, a work friend and I were commiserating about how we never make time to read any research. There’s all this fascinating, challenging stuff being written, we agreed, and we’re missing it all.

When a few more coworkers chimed in, saying they’d also like to push themselves to read more academic literature, we realized we were onto something. The next day, the Exosite Paper Club was born.

It’s been really fun to organize and participate in Paper Club these last few months. I’ve learned a lot, not just about the fields on which our reading material focused, but also about my coworkers and my company. Now I want to share some my excitement about this project and encourage you to start a Paper Club at your own company.

What Paper Club is and does

Paper Club is a group that meets every other week over lunch. We all prepare by reading a particular academic paper, and we discuss it in a free-form group session. Sometimes we teach each other about concepts from the paper, sometimes we brainstorm ways to apply ideas to our work at Exosite, and sometimes we just chat.

The paper for each session is selected by a participant from the previous session, and can be about any topic from project management to statistics to psychology to medicine. Readers of any skill level in the paper’s subject matter are warmly welcomed at meetings, but you can always skip a session if the topic doesn’t interest you. All we ask is that, when the material is hard for you, you push yourself and try to grasp it anyway.

We want a wide variety of participants, from DevOps to UI to sales & marketing, but we also want to read papers that are detailed enough to be challenging. To these ends, we have three guidelines for submitting a paper:

  1. Papers should be accessible. Try to pick papers at a technical level such that at least some of your peers will be able to understand most of the content. You want the session to be a discussion, not a lecture.
  2. Papers should be challenging. While accessibility is important, you don’t want your peers to have too easy a time. The best conversations happen when people are forced to push themselves a bit. It’s okay to suggest papers that are only accessible to those with a particular academic background, as long as you think the paper will create a good discussion with some subset of your coworkers.
  3. Papers should be deep. The best discussions tend to come from papers that dive pretty deep into a topic. Reviews and textbook chapters can be interesting, but we tend to prefer papers that go into detail on a specific topic.

What we’ve read so far

We’ve been doing Paper Club at Exosite since mid-November, and we’ve discussed 8 papers to date. I thought we’d be reading mostly computer science papers, but I couldn’t be happier with the variety we’ve gotten!

Here are a few of the papers that produced the most interesting discussions:

  • Confidence in Judgment: Persistence of the Illusion of Validity. This classic behavioral study from 1978 takes the well-established observation that people (even especially experts) are usually more confident in their judgments than they should be. The authors build a simple but powerful model for the mental processes responsible for this overconfidence, and present some suggestions for systematically curtailing it.
  • On Bullshit. If you’re like most engineers, you’re utterly allergic to bullshit. But have you ever thought about what makes bullshit bullshit? How it’s different from outright lying, and how it’s different from normal speech? This famous philosophical essay tries to answer these questions, and it provides some valuable insights for someone trying to excise bullshit from their life.
  • Why Johnny Can’t Encrypt. This 1999 analysis of PGP 5.0 usability raises some points that are crucial for anyone trying to design intuitive user experiences. The paper led us into a super productive critique of the metaphorical structure used in our own company’s documentation.

How it’s going

I have been really happy with the intellectual diversity of our Paper Club participants. Even when the paper under discussion is an especially wonky one, we get project managers, devs from all different software teams, salespeople, marketers, managers, and occasionally even company executives. Seeing all these people engage in thoughtful dialogue on such a wide variety of topics is inspiring. It takes me out of my DevOps bubble and reminds me that I work with some very interesting and smart folks.

I’d like to see how far we can stretch ourselves. Selfishly, I’d like us to read a math or linguistics paper some time, and help each other through it. I think that would be very rewarding.

Overall, I’m very glad we have a Paper Club here. I’d recommend it to anyone who likes people and/or learning. If you start one at your company, let me know how it goes!

I read 56 books in 2015, which is more than I’d read in the previous 5 years combined. Turns out books are pretty cool. Who knew?

Here are the 10 books I liked the most this year, in no particular order.

1. Metaphors We Live By (1980)

Goodreads___Metaphors_We_Live_By_by_George_Lakoff_—_Reviews__Discussion__Bookclubs__Lists.pngI got real into linguistics this year, and this book offers an interesting perspective on semantics. We usually think of metaphor as a poetic device. But this book argues that the whole human conceptual system is based on metaphor! According to George Lakoff, every concept we understand (short of concepts corresponding to our direct experience) is understood by analogy with a more concrete concept.

There are some very intriguing ideas in here. I didn’t necessarily buy (or even understand) them all, but I’m really glad I read this book.

2. The One World Schoolhouse: Education Reimagined (2012)

This thought-provoking book on education was written by the Khan Academy guy. He presents a lot of research pointing toward the hypothesis that self-paced “mastery learning” is much more broadly effective than the contemporary American model of arbitrarily delineated, one-speed-fits all classes.

Discussing this book with my friends (who tend to be smart academic underachievers), really brought home the point that our education system underserves anyone who understands a concept more slowly, or more quickly, than the rest of the class.

3. The Orphan Master’s Son (2012)

Goodreads___The_Orphan_Master_s_Son_by_Adam_Johnson_—_Reviews__Discussion__Bookclubs__ListsI’m endlessly fascinated by North Korea, and this novel stoked my fascination. That alone would probably have been enough, but it’s also super well written. I found it beautiful and sad and gripping the whole way through.




4. The Immortal Life of Henrietta Lacks (2010)

Goodreads___The_Immortal_Life_of_Henrietta_Lacks_by_Rebecca_Skloot_—_Reviews__Discussion__Bookclubs__ListsThe author of this book tracked down the family of the long-deceased woman whose incredibly robust tumor cells became the most widely studied strain of human tissue in the world. Her cells have been used by scientists to make countless discoveries in genetics and immunology.

Through interviews with Henrietta Lacks’ descendants, all of whom still live in abject poverty, Rebecca Skloot raises important and nuanced questions about the interplay between science and culture and race. It’d be hard to read this book and still think of science as “pure” or “objective.” Scientists aspire to objectivity, but they’re just as boxed in by their cultural preconceptions as anyone else.

5. Red Rising (2014)

Goodreads___Red_Rising__Red_Rising_Trilogy___1__by_Pierce_Brown_—_Reviews__Discussion__Bookclubs__ListsThis is a super fun young-adult novel about badass vicious teens trying to kill each other. The premise is pretty similar to that of The Hunger Games, but I found the character development and storytelling way better. And the second book in the trilogy, Golden Son, is awesome too! The third one is coming out very soon, and I can’t wait.

Don’t expect any deep truths or transcendent prose. This book is just really fun to read.

6. The Road (2006)

Goodreads___The_Road_by_Cormac_McCarthy_—_Reviews__Discussion__Bookclubs__Lists.pngHey, speaking of books that are really fun to read, this book is not one. It’s a painfully stark novel about a father and son trying to survive in post-apocalyptic North America. I definitely wouldn’t call it a “feel-good” book.

But despite the author’s unremittingly bleak vision, the relationship between the man and the boy (those are the only names given for the characters) is very touching. A friend of mine claims to use this book as a parenting handbook of sorts. I don’t know if I’d go that far, but I do see what he means.

7. History in Three Keys: The Boxers as Event, Experience, and Myth (1997)

Goodreads___History_in_Three_Keys__The_Boxers_as_Event__Experience__and_Myth_by_Paul_A__Cohen_—_Reviews__Discussion__Bookclubs__Lists.pngMy favorite non-fiction book of the year. On one level, this is a history book about the Boxer Rebellion: a grimly compelling episode in its own right. But, moreover, this book is about history itself. Paul A. Cohen describes the Boxer Rebellion through 3 different lenses – experience, history, and myth – each of which represents part of the way we engage with the past.

I came away from this book with a newfound appreciation for the role of the historian in creating history, and a newfound skepticism about the idea that history is composed of objective facts and dates.

[I did a lightning talk (transcript in the first slide’s speaker notes) relating what I learned from this book to post-mortem analysis in DevOps.]

8. The Martian Chronicles (1950)

Goodreads___The_Martian_Chronicles_by_Ray_Bradbury_—_Reviews__Discussion__Bookclubs__ListsI tried to read The Martian Chronicles in high school, and I was like “Pfft! This isn’t science fiction. The science doesn’t make any sense.” I’ve read a lot more sci-fi now, so I decided to give this classic another shot.

What I’ve learned since high school is that the sci-fi I like most isn’t about cool technology or mind-bending thought experiments (although those can add some nice seasoning to a story). It’s about humanity: what continues to define us as human, even when the things we think of basic to our humanity – Earth, language, gender, our bodies – are stripped away?

Bradbury knew exactly what he was on about. After reading these stories with the human question in mind, I finally understand why he’s been so influential in science fiction.

9. The New Jim Crow: Mass Incarceration in the Age of Colorblindness (2009)

Goodreads___The_New_Jim_Crow__Mass_Incarceration_in_the_Age_of_Colorblindness_by_Michelle_Alexander_—_Reviews__Discussion__Bookclubs__ListsI already had strong objections to the War on Drugs on account of the senseless imprisonment of people who’ve done nothing harmful. But this book shows how drug arrest quotas, mandatory minimum sentences, and felon profiling work together as an insidious system to maintain white supremacy in America.

I’d recommend this book to any American. We all need to understand that racial oppression didn’t go away on July 2, 1964; it just adopted more clever camouflage.

10. Anathem (2008)

anathem_cover_-_Google_Search.pngThis is now my favorite Neal Stephenson book. It has his trademark mathyness and detail to a truly engaging story in a richly-imagined universe.

Like most Neal Stephenson books, it’s not for everyone. A lot of time is spent on epistemological ruminations and physics. I love that shit, so I loved this book all the way from page 1 to page 937.


Welp, those are some books I loved this year.

But I want to see what you’re reading, so I can find more books to love. Friend-poke me on GreatBooks!

I work on a team that fixes complex systems under time pressure. My teammates have different skill sets, different priorities, and different levels of expertise. But we all have to troubleshoot and solve problems together.

This is really hard to do effectively. Fortunately for us in the relatively new domain of DevOps, situations like ours have been studied extensively in the last couple decades. We can use the results of this research to inform our own processes and automation for troubleshooting.

One of the most important concepts to emerge from recent teamwork research, common ground, helps us understand why collaborative troubleshooting breaks down over time. This breakdown leads to wasted effort and mistakes, even if the team maintains constant communication in a chat room. But if we extend ChatOps by drawing on some ideas from medical diagnosis, we can make troubleshooting way easier without losing the benefits of fluid team conversation.

Common Ground

Ergonomics researchers D.D. Woods and Gary Klein (the latter of whom I wrote about in What makes an expert an expert?) published a phenomenally insightful paper in 2004 called Common Ground and Coordination in Joint Activity. In it, they describe a particular kind of failure that occurs when people engage in joint cognition: the Fundamental Common Ground Breakdown. Once you learn about the Fundamental Common Ground Breakdown, you see it everywhere. Here’s how the Woods/Klein paper describes the FCGB:

  • Party A believes that Party B possesses some knowledge
  • Party B doesn’t have this knowledge, and doesn’t know he is supposed to have it.
  • Therefore, he or she doesn’t request it.
  • This lack of a request confirms to Party A that Party B has the knowledge.

When this happens, Party A and Party B lose common ground, which Woods & Klein define as “pertinent knowledge, beliefs and assumptions that are shared among the involved parties.” The two parties start making incorrect assumptions about each other’s knowledge and beliefs, which causes their common ground to break down further and further. Eventually they reach a coordination surprise, which forces them to re-synchronize their understanding of the coordinated activity:


Seriously, the FCGB is everywhere. Check out the paper.

I’m especially interested in one particular area where an understanding of common ground can help us do better teamwork: joint troubleshooting.

Common Ground Breakdown in Chatroom Troubleshooting

Everybody’s into ChatOps these days, and I totally get it. When a critical system is broken, it’s super useful to get everybody in the same room and hash it out. ChatOps allows everybody to track progress, coordinate activities, and share results. And it also helps to have lots of different roles represented in the room:

  • Operations folks, to provide insight into the differences between the system’s normal behavior and its current state
  • Software engineers, who bring detailed knowledge of the ways subsystems are supposed to work
  • Account managers and product managers and support reps: not just for their ability to translate technical jargon into the customer’s language for status reporting, but also because their understanding of customer needs can help establish the right priorities
  • Q.A. engineers, who can rule out certain paths of investigation early with their intuition for the ways in which subsystems tend to fail

The process of communicating across role boundaries isn’t just overhead: it helps us refine our own understanding, look for extra evidence, and empathize with each other’s perspectives.

But ChatOps still offers a lot of opportunities for common ground breakdown. The FCGB can occur whenever different people interpret the same facts in different ways. Interpretations can differ for many different reasons:

  • Some people have less technical fluency in the system than others. A statement like “OOM killer just killed Cassandra on db014” might change an ops engineer’s whole understanding of the problem, but such a shift could fly under the radar of, say, a support engineer.
  • Some people are multitasking. They may have a stake in the troubleshooting effort but be unable to internalize every detail from the chat room in real time.
  • Some people are co-located. They find it easier to discuss the problem using mouth words or by physically showing each other graphs, thereby adjusting their own shared understanding without transmitting these adjustments to the rest of the team.
  • Some people enter the conversation late, or leave for a while and come back. These people will miss common ground changes that happen during their absence.

These FCGB opportunities all become more pronounced as the troubleshooting drags on and folks become tired, bored, and confused. And when somebody says they’ve lost track of common ground, what do we do? Two main things: we provide a summary of recent events and let the person ask questions until they feel comfortable; or we tell them to read the backlog.

The Q&A approach has serious drawbacks. First of all, it requires somebody knowledgeable to stop what they’re doing and summarize the situation. If people are frequently leaving and entering the chat room, you end up with a big distraction. Second of all, it leaves lots of room for important information to get missed. The Fundamental Common Ground Breakdown happens when somebody doesn’t know what to ask, so fixing it with a Q&A session is kind of silly.

The other way people catch up with the troubleshooting effort is by reading the backlog. This is even more inefficient than Q&A. Here’s the kind of stuff you have to dig through when you’re reading a chat backlog:


There’s a lot to unpack there – and that’s just 18 messages! Imagine piecing together a troubleshooting effort that’s gone on for hours, or days. It would take forever, and you’d still make a lot of mistakes. It’s just not a good way to preserve common ground.

So what do we need?

Differential Diagnosis as an Engine of Common Ground

I’ve blogged before about how much I love differential diagnosis. It’s a formalism that doctors use to keep the diagnostic process moving in the right direction. I’ve used it many times in ops since I learned about it. It’s incredibly useful.

In differential diagnosis, you get together with your team in front of a whiteboard – making sure to bring together people from a wide variety of roles – and you go through a cycle of 3 steps:

  1. Identify symptoms. Write down all the anomalies you’ve seen. Don’t try to connect the dots just yet; just write down your observations.
  2. Generate hypotheses. Brainstorm explanations for the symptoms you’ve observed. This is where it really helps to have a good cross-section of roles represented. The more diverse the ideas you write down, the better.
  3. Test hypotheses. Now that you have a list of things that might be causing the problem, you start narrowing down that list by coming up with a test that will prove or disprove a certain hypothesis.

Once you’re done with step #3, you can cross out a hypothesis or two. Then you head back to step #1 and repeat the cycle until the problem is identified.

A big part of the power of differential diagnosis is that it’s written down. Anybody can walk into the room, read the whiteboard, and understand the state of the collaborative effort. It cuts down on redundant Q&A, because the most salient information is summarized on the board. It eliminates inefficient chat log reading – the chat log is still there, but you use it to search for specific pieces of information instead of reading it like a novel. But, most importantly, differential diagnosis cuts down on fundamental common ground breakdowns, because everybody has agreed to accept what’s on the whiteboard as the canonical state of troubleshooting.

Integrating Differential Diagnosis with ChatOps

We don’t want to lose the off-the-cuff, conversational nature of ChatOps. But we need a structured source of truth to provide a point-in-time understanding of the effort. And we (read: I) don’t want to write a whole damn software project to make that happen.

My proposal is this: use Trello for differential diagnosis, and integrate it with the chat through a Hubot plugin. I haven’t written this plugin yet, but it shouldn’t take long (I’ll probably fork hubot-trello and start from there). That way people could update the list of symptoms, hypotheses, and tests on the fly, and they’d always have a central source of common ground to refer to.

In the system I envision, the chat room conversation would be peppered with statements like:

Geordi: hubot symptom warp engine going full speed, but ship not moving

Hubot: Created (symp0): warp engine going full speed, but ship not moving

Beverly: hubot falsify hypo1

Hubot: Falsified (hypo1): feedback loop between graviton emitter and graviton roaster

Geordi: hubot finish test1

Hubot: Marked (test1) finished: reboot the quantum phase allometer

And the resulting differential diagnosis board, containing the agreed-upon state of the troubleshooting effort, might look like this example, with cards labeled to indicate that they’re no longer in play.

What do you think?

Let me know if your organization already has something like this, or has tried a formal differential diagnosis approach before. I’d love to read some observations about your team’s process in the comments. Also, VictorOps has a pretty neat suite of tools that approaches what I have in mind, but I still think a more conceptually structured (not to mention free) solution could be very useful.

Automation is most effective when it’s a team player. By using automation to preserve common ground, we can solve problems faster and more thoroughly, with less frustration and less waste. And that all sounds pretty good to me.

A couple weeks ago, my wife & I went to Basilica Block Party, a local music festival. It was a good time, and OH MANS you have to see Fitz & The Tantrums live. Their sax player is a hero unit.

Anyhoo, we walked over to the porta-potties between sets. The lines were about 8–10 people long. And my spouse suggested an intriguing strategy for minimizing her wait time. I will call this strategy The Strategy:

The Strategy: All else being equal, get in the line with the most men.

The reasoning behind The Strategy is obvious: women take longer to pee than men, so if 2 queues are the same length, then the faster-moving queue should be the one with fewer women. It’s intuitive, but due to my current obsession with queueing theory, I became intensely interested in the strategy’s implications. In particular, I started to wonder things like:

  • How much can you expect to shave off your wait time by following The Strategy?
  • How does the effectiveness of The Strategy vary with its popularity? Little’s Law tells us that the overall average wait time won’t be affected, but is The Strategy still effective if 10% of the crowd is using it? 25%? 90%?

And then I thought to myself “I could answer these questions through the magic of computation!”


Lately I’ve been seeing queueing systems everywhere I go, so I figured it’d be worthwhile to write a generic queueing system simulator to satisfy my curiosity. That’s what I did. It’s called qsim.

To quote the README,

A queueing system in qsim processes arbitrary jobs and is composed of 5 pieces:

  • The arrival process controls how often jobs enter the system.
  • The arrival behavior defines what happens when a new job arrives. When the arrival process generates a new job, the arrival behavior either sends it straight to a processor or appends it to a queue.
  • Queues are simply holding pens for jobs. A system may have many queues associated with different processors.
  • A queueing discipline defines the relationship between queues and processors. It’s responsible for choosing the next job to process and assigning that job to a processor.
  • Processors are the entities that remove jobs from the system. A processor may take differing amounts of time to process different jobs. Once a job has been processed, it leaves the queueing system.

qsim provides a framework for implementing these building blocks and putting them together, and it also provides hooks that can be used to gather data about a simulation as it runs. I’m really looking forward to using qsim to gain insight into all sorts of different systems.

For now: porta-potties.

The porta-potty simulation

You’ll recall The Strategy:

The Strategy: All else being equal, get in the line with the most men.

To determine the effectiveness of The Strategy, I implemented PortaPottySystem using qsim. Here are some of the assumptions I made:

  • People arrive very frequently, but if all the queues are too long (8 people) they leave.
  • There are 15 porta-potties, each with its own queue. Once a person enters a queue, they stay in that queue until the corresponding porta-potty is vacant.
  • Shockingly, I couldn’t find any reliable data on the empirical distribution of pee times by sex, so I chose a normal distribution with a mean of 40 seconds for men and 60 seconds for women.
  • Most people just pick a random queue to join (as long as it’s no longer than the shortest queue), but some people use The Strategy of getting into the queue with the highest man:woman ratio (again, as long as it’s no longer than the shortest queue).
  • Nobody’s going number 2 because that’s gross.
  • Everyone is either a man or a woman. I know all about gender being a spectrum, and if you want to submit a pull request that smashes the gender binary, please do.

The first question I wanted to answer was: how does using The Strategy affect your wait time?

To answer this question, I ran a simulation where the probability of a given person deciding to use The Strategy is 1%. The other 99% of people simply join one of the shortest queues without regard to its man:woman ratio. I ran 20 simulations, each for the equivalent of 2 weeks, and came up with these wait time distributions:


More of a box-plot person? I hear ya:


The Strategy is definitely not a huge win here. On average, your wait time will be reduced by about 10–15 seconds (4–6%) if you use The Strategy. Still, it’s not nothing, right?

Now how does the benefit of using The Strategy vary with its popularity? This is actually really interesting. I never would have guessed it. But the data shows that you should always use The Strategy, even if everybody else is using it too.

Here I’ve charted average wait times against the proportion of people using the strategy. Colors are more prominent where the data set in question is large (and therefore heavily influences the overall average):


You’ll notice that the overall average (dark green) does not vary with Strategy popularity. This is good news, because otherwise we’d be violating Little’s Law, which would probably just mean our simulation was broken.

The interesting thing here is that the benefit of using The Strategy decreases pretty much linearly as its popularity increases, but at the same time there accrues a disadvantage to not using it. If everybody else in the system is using The Strategy, and you come along and decide not to, you can still expect to wait 10 seconds longer than everybody else. Therefore using The Strategy is unequivocally better than not using The Strategy.

Unless of course you don’t really care about those 10 seconds, in which case you should do whatever you want.

When we imagine how to use a resource effectively – be that resource a development team, a CPU core, or a port-a-potty – our thoughts usually turn to efficiency. Ideally, the resource gets used at 100% of its capacity: we have enough capacity to serve our needs without generating queues, but not so much that we’re wasting money on idle resources. In practice there are spikes and lulls in traffic, so we should provision enough capacity to handle those spikes when they arrive, but we should always try to minimize the amount of capacity that’s sitting idle.

Except what I just said is bullshit.

In the early chapters of Donald G. Reinertsen’s brain-curdlingly rich Principles of Product Development Flow, I learned a very important and counterintuitive lesson about queueing theory that puts the lie to this naïve aspiration to efficiency-above-all-else. I want to share it with you, because once you understand it you will see the consequences everywhere.

Queueing theory?

Queueing theory is an unreasonably effective discipline that deals with systems in which tasks take time to get processed, and if there are no processors available then a task has to wait its turn in a queue. Sound familiar? That’s because queueing theory can be used to study basically anything.

In its easiest-to-consume form, queueing theory tells us about average quantities in the steady state of a queueing system. Suppose you’re managing a small supermarket with 3 checkout lines. Customers take different, unpredictable amounts of time to finish their shopping. So they arrive at the checkout line at different intervals. We call the interval between two customers reaching the checkout line the arrival interval.

And customers also take different, unpredictable amounts of time to get checked out. The time it takes from when the cashier scans a customer’s first item to when they finish checking that customer out is called the processing time.

Each of these quantities has some variability in it and can’t be predicted in advance for a particular customer. But you can empirically determine the probability distribution of these quantities:


Given just the information we’ve stated so far, queueing theory can answer a lot of questions about your supermarket. Questions like:

  • How long on average will a customer have to wait to check out?
  • What proportion of customers will arrive at the checkout counter without having to wait in line?
  • Can you get away with pulling an employee off one of the registers to go stock shelves? And if you do that, how will you know when you need to re-staff that register?

These sorts of questions are super important in all sorts of systems, and queueing theory provides a shockingly generalizable framework for answering them. Here’s an important theme that shows up in a huge variety of queueing systems:

The closer you get to full capacity utilization, the longer your queues get. If you’re using 100% of capacity all time, your queues grow to infinity.

This is counterintuitive but absolutely true, so let’s think through it.

What happens when you have no idle capacity

What the hell? Isn’t using capacity efficiently how you’re supposed to get rid of queues? Well yes, but it doesn’t work if you do it all the time. You need some buffer capacity.

Let’s think about a generic queueing system with 5 processors. This system’s manager is all about efficiency, so the system operates at 100% capacity all the time. No idle time. That’s ideal, right?


Sure, okay, now what happens when a task gets completed? If we want to make sure we’re always operating at 100% capacity, then there needs to be a task waiting behind that one. Otherwise we’d end up with an idle processor. So our queueing system must look more like this:


In order to operate at 100% capacity all the time, we need to have at least as many tasks queued as there are processors. But wait! That means that when another new task arrives, it has to get in line behind those other tasks in the queue! Here’s what our system might look like a little while later:


Some queues may be longer than others, but no queue is ever empty. This forces the total number of items in the queue to grow without limit. Eventually our system will look like this:


If you don’t quite believe it, I don’t blame you. Go back through the logic and convince yourself. It took me a while to absorb the idea too.

What this means for teams

You can think of a team as a queueing system. Tasks arrive in your queue at random intervals, and they take unpredictable amounts of time to complete. Each member of the team is a processor, and when everybody’s working as hard as they can, the system is at 100% capacity.

That’s what a Taylorist manager would want: everybody working as hard as they can, all the time, with no waste of capacity. But as we’ve seen, in any system with variability, that’s an unachievable goal. The closer you get to full capacity utilization, the faster your queues grow. The longer your queues are, the longer the average task waits in the queue before getting done. It gets bad real fast:


So there are very serious costs to pushing your capacity too hard for too long:

  • Your queues get longer, which itself is demotivating. People are less effective when they don’t feel that their work is making a difference (see The Progress Principle)
  • The average wait time between a task arriving and a getting done rises linearly with queue length. With long wait times, you hemorrhage value: you commit time and energy to ideas that might not be relevant anymore by the time you get around to them (again: read the crap out of Principles of Product Development Flow)
  • Since you’re already operating at or near full capacity, you can’t even deploy extra capacity to knock those queues down: it becomes basically impossible to ever get rid of them.
  • The increased wait time in your ticket queue creates long feedback times, nullifying the benefit of agile techniques.

Efficiency isn’t the holy grail

Any queueing system operating at full capacity is gonna build up giant queues. That includes your team. What should you do about it?

Just by being aware that this relationship exists, you can gain a lot of intuition about team dynamics. What I’m taking away from it is this: There’s a tradeoff between how fast your team gets planned work done and how long it takes your team to get around to tasks. This changes the way I think about side projects, and makes me want to find the sweet spot. Let me know what you take away from it.

Maybe you’ve been here:

You get a phone call in the middle of the night. The new sysadmin (whom you hired straight out of college) is flipping all of her shits because web app performance has degraded beyond the alert threshold. She’s been clicking through page after page of graphs, checking application logs all the way up and down the stack, and just generally cussing up a storm because she can’t find the source of the issue. You open your laptop, navigate straight to overall performance graphs, drill down to database graphs, see a pattern that looks like mutex contention, log in to the database, find the offending queries, and report them to the on-call dev. You do all this in a matter of minutes.

Or here:

You’re trying to teach your dad to play Mario Kart. It’s like “Okay, go forward… no, forward… you have to press the gas – no, that’s fire – press the gas button… it’s the A button… the blue one… Yeah, there you go, okay, you’re going forward now… so… so go around the corner… why’d you stop? Dad… it’s like driving a car, you can’t turn if you’re stopped… so remember, gas is A… which is the blue one…”

Why is it so hard for experts to understand the novice experience? Well, in his book Sources of Power, decision-making researcher Gary Klein presents some really interesting theories about what makes experts experts. His theories give us insight into the communication barriers between novices and experts, which can make us better teachers and better learners.

Mental Simulation

Klein arrived at his decision-making model, the recognition-primed decision model, by interviewing hundreds of experts over several years. According to his research, experts in a huge variety of fields rely on mental simulation. In Sources of Power, he defines mental simulation as:

the ability to imagine people and objects consciously and to transform those people and objects through several transitions, finally picturing them in a different way than at the start.

Klein has never studied sysadmins, but when I read about his model I recognized it immediately. This is what we do when we’re trying to reason out how a problem got started, and it’s also how we figure out how to fix it. In our head, we have a model of the system in which the problem lives. Our model consists of some set of moving parts that go through transitions from one state to another.

If you and your friend are trying to figure out how to get a couch around a corner in your stairwell, your moving parts are the couch, your body, and your friend’s body. If you’re trying to figure out how a database table got corrupted, your moving parts might be the web app, the database’s storage engine, and the file system buffer. You envision a series of transitions from one state to the next. If those transitions don’t get you from the initial state to the final state then you tweak your simulation and try again until you get a solution.

Here’s the thing, though: we’re people. Our brains have a severely limited amount of working memory. In his interviews with experts about their decision making processes, Klein found that there was a pretty hard upper limit on the complexity of our mental simulations:

  • 3 moving parts
  • 6 transitions

That’s about all we get, regardless of our experience or intelligence. So how do experts mentally simulate so much more effectively than novices?


As we gain experience in a domain, we start to see how the pieces fit together. As we notice more and more causal patterns, we build a mental bank of abstractions. An abstraction is a kind of abbreviation that stands in for a set of transitions or moving parts that usually functions as a whole. It’s like the keyboard of a piano: when the piano’s working correctly, we don’t have to think about the Rube Golberg-esque series of yanks and shoves going on inside it; we press a key, and the corresponding note comes out.

Experts have access to a huge mental bank of abstractions. Novices don’t yet. This makes experts more efficient at creating mental simulations.

When you’re first learning to drive a car, you have to do everything step by step. You don’t have the abstraction bank of an experienced driver. When the driving instructor tells you to back out of a parking space, your procedure looks something like this:

  • Make sure foot is on brake pedal
  • Shift into reverse
  • Release brake enough to get rolling
  • Turn steering wheel (which direction is it when I’m in reverse?)
  • Put foot back on brake pedal
  • Shift into drive

It’s a choppy, nerve-racking sequence of individual steps. But once you practice this a dozen times or so, you start to build some useful abstractions. Your procedure for backing out of a parking space becomes more like:

  • Go backward (you no longer think about how you need to break, shift, and release the brake)
  • Get facing the right direction
  • Go forward

Once you’ve done it a hundred times, it’s just one step: “Back out of the parking space.”

Now if you recall that problem solving involves mental simulations with at most 3 moving parts and 6 transitions, you’ll see why abstractions are so critical to the making of an expert. Whereas a novice requires several transitions to represent a process, an expert might only need one. The right choice of abstraction allows the expert to hold a much richer simulation in mind, which improves their effectiveness in predicting outcomes and diagnosing problems.


Klein highlights another important difference between experts and novices: experts can readily process counterfactuals: explanations and predictions that are inconsistent with the data. This is how experts are able to improvise in unexpected situations.

Imagine that you’re troubleshooting a spate of improper 403 responses from a web app that you admin. You expect that the permissions on some cache directory got borked in the last deploy, so you log in to one of the web servers and tail the access log to see which requests in particular are generating 403s. But you can’t find a single log entry with a 403 error code! You refresh the app a few times in your browser, and sure enough you get a 403 response. But the log file still shows 200 after 200. What’s going on?

If you were a novice, you might just say “That’s impossible” and throw up your hands. But an experienced sysadmin could imagine any number of plausible scenarios to accommodate this counterfactual:

  • You logged in to staging instead of production
  • The 403s are only coming from one of the web servers, and it’s not the one you logged in to
  • 403s are being generated by the load balancer before the requests ever make it to the web servers
  • What you’re looking at in your browser is actually a 200 response with a body that says “403 Forbidden”

Why are experts able to adjust so fluidly to counterfactuals while novices aren’t?

It comes back to abstractions. When experts see something that doesn’t match expectations, they can easily recognize which abstraction is leaking. They understand what’s going on inside the piano, so when they expect a tink but hear a plunk, they can seamlessly jump to a lower level of abstraction and generate a new mental simulation that explains the discrepancy.

Empathizing with novices

By understanding a little about the relationship between abstractions and expertise, we can teach ourselves to see problems from a novice’s perspective. Rather than getting frustrated and taking over, we can try some different strategies:

  1. Tell stories. When Gary Klein and his research team want to understand an expert’s thought process, they don’t use questionnaires or ask the expert to make a flow chart or anything artificial like that. The most effective way to get inside an expert’s thought process is to listen to their stories. So when you’re teaching a novice how to reason about a system, try thinking of an interesting and surprising troubleshooting experience you’ve had with that system before, and tell that story.
  2. Use the Socratic method. Novices need practice at juggling abstractions and digesting counterfactuals. When a novice is describing their mental model of a problem or a potential path forward, ask a hypothetical question or two and watch the gears turn. Questions like “You saw Q happen because of P, but what are some ways we could’ve gotten to Q without P?” or “You expect that changing A will have an effect on B, but what would it mean if you changed A and there was no effect on B?” will challenge the novice to bounce between different layers of abstraction like an expert does.
  3. Remember: your boss may be a novice. Take a moment to look around your org chart and find the nearest novice; it may be above you. Even if your boss used to do your job, they’re a manager now. They may be rusty at dealing with the abstractions you use every day. When your boss is asking for a situation report or an explanation for some decision you made, keep in mind the power of narratives and counterfactuals.

I’ve been reading a really excellent book on product development called The Principles of Product Development Flow, by Donald G. Reinertsen. It’s a very appealing book to me, because it sort of lays down the theoretical and mathematical case for agile product development. And you know that theory is the tea, earl grey, hot to my Jean-Luc Picard.

But as much as I love this book, I just have to bring up this chart that’s in it:

terrible chart

This is the Hindenburg of charts. I can’t even, and it’s not for lack of trying to even. Being horrified by the awfulness of this chart is left as an exercise for the reader, but don’t hold me responsible if this chart gives you ebola.

But despite the utter contempt I feel for that chart, I think the point it’s trying to make is very interesting. So let’s talk about highways.


Highways need to be able to get many many people into the city in the morning and out of the city in the evening. So when civil engineers design highways, one of their main concerns is throughput, measured in cars per hour.

Average throughput can be measured in a very straightforward way. First, you figure out the average speed, in miles per hour, of the cars on the highway. The cars are all traveling different speeds depending on what lane they’re in, how old they are, etc. But you don’t care about all that variation: you just need the average.

The other thing you need to calculate is the density of cars on the highway, measured in cars per mile. You take a given length of highway, and you count how many cars are on it, then you repeat. Ta-da! Average car density.

Then you do some math:

\frac{cars}{hour} = \frac{cars}{mile} \cdot \frac{miles}{hour}

Easy peasy. But let’s think about what that means. Here’s a super interesting graph of average car speed versus average car speed:

speed vs speed

Stay with me. Here’s a graph of average car density versus average car speed:

density vs speed

This makes sense, right? Cars tend to pack together at low speed. That’s called a bumper-to-bumper traffic jam. And when they’re going fast, cars tend to spread out because they need more time to hit the brakes if there’s a problem.

So, going back to our equation, what shape do we get when we multiply a linear equation by another linear equation? That’s right: we get a parabola:


That right there is the throughput curve for the highway (which in the real world isn’t quite so symmetric, but has roughly the same properties). On the left hand side, throughput is low because traffic is stopped in a bumper-to-bumper jam. On the right hand side, throughput is low too: the cars that are on the highway are able to go very fast, but there aren’t enough of them to raise the throughput appreciably.

So already we can pick up a very important lesson: Faster movement does not equate to higher throughput. Up to a point, faster average car speed improves throughput. Then you get up toward the peak of the parabola and it starts having less and less effect. And then you get past the peak, and throughput actually goes down as you increase speed. Very interesting.


Now, looking at that throughput curve, you might be tempted to run your highway at the very top, where the highest throughput is. If you can get cars traveling the right average speed, you can maximize throughput thereby minimizing rush hour duration. Sounds great, right?

Well, not so fast. Suppose you’re operating right at the peak, throughput coming out the wazoo. What happens if a couple more cars get on the highway? The traffic’s denser now, so cars have to slow down to accommodate that density. The average speed is therefore reduced, which means we’re now a bit left of our throughput peak. So throughput has been reduced, but cars are still arriving at the same rate, so that’s gonna increase density some more.


This is congestion collapse: a sharp, catastrophic drop in throughput that leads to a traffic jam. It can happen in any queueing system where there’s feedback between throughput and processing speed. It’s why traffic jams tend to start and end all at once rather than gradually appearing and disappearing.

The optimal place for a highway to be is just a little to the right of the throughput peak. This doesn’t hurt throughput much because the curve is pretty flat near the top, but it keeps us away from the dangerous positive feedback loop.

So what does all this have to do with product development workflow?

Kanban Boards Are Just Like Highways

On a kanban board, tickets move from left to right as we make progress on them. If we had a kanban board where tickets moved continuously rather than in discrete steps, we could measure the average speed of tickets on our board in inches per day (or, if we were using the metric system, centimeters per kilosecond):

ticket-speedAnd we could also measure the density of tickets just like we measured the density of cars, by dividing the board into inch-wide slices and counting the tickets per inch:

tickets-per-inchLet’s see how seriously we can abuse the analogy between this continuous kanban board and a highway:

  • Tickets arrive in our queue at random intervals, just as cars pull onto a highway at random intervals.
  • Tickets “travel” at random speeds (in inches/day) because we’re never quite sure how long a given task is going to take. This is just like how cars travel at random speeds (in miles per hour)
  • Tickets travel more slowly when there are many tickets to do (because of context switching, interdependencies, blocked resources, etc.), just as cars travel more slowly when they’re packed more densely onto the highway.
  • Tickets travel more quickly when there are fewer tickets to do, just as cars travel more quickly when the road ahead of them is open.

There are similarities enough that we can readily mine traffic engineering patterns for help dealing with ticket queues. We end up with a very familiar throughput curve for our kanban board:

ticket-throughputAnd just like with highway traffic, we run the risk of congestion collapse if we stray too close to the left-hand side of this curve. Since kanban boards generally have a limit on the number of tickets in progress, however, our congestion won’t manifest as a board densely packed with tickets. Rather, it will take the form of very long queues of work waiting to start. This is just as bad: longer queues mean longer wait times for incoming work, and long queues don’t go away without a direct effort to smash them.

What we can learn from real-world queues

A kanban board is a queueing system like any other, and the laws of queueing theory are incredibly general in their applicability. So we can learn a lot about managing ticket throughput by looking at the ways in which other queueing systems have been optimized.

Measure your system’s attributes

First off: you need metrics. Use automation to measure and graph, at the very least,

  • Number of tickets in queue (waiting to start work)
  • Number of tickets in progress
  • Number of tickets completed per day (or week)

Productivity metrics smell bad to a lot of people, and I think that’s because they’re so often used by incompetent managers as “proof” that employees could be pulling more weight. But these metrics can be invaluable if you understand the theory that they fit into. You can’t improve without measuring.

Control occupancy to sustain throughput

As we’ve seen, when there are too many tickets in the system, completion times suffer in a self-reinforcing way. If we’re to avoid that, we need to control the number of tickets not just in progress, but occupying the system as a whole. This includes queued tickets.

In some cities (Minneapolis and Los Angeles, for example), highway occupancy is controlled during rush hour by traffic lights on the on-ramp. The light flashes green to let a single car at a time onto the highway, and the frequency at which that happens can be tuned to the current density of traffic. It’s a safeguard against an abrupt increase in density shoving throughput over the peak into congestion collapse.

But how can we control the total occupancy of our ticketing system when tickets arrive at random?

Don’t let long queues linger

If you’re monitoring your queue length, you’ll be able to see when there’s a sharp spike in incoming tickets. When that happens, you need to address it immediately.

For every item in a queue, the average wait time for all work in the system goes up. Very long queues cause very long wait times. And long queues don’t go away by themselves: if tickets are arriving at random intervals, then a long queue is just as likely to grow as it is to shrink.

One way to address a long queue is to provision a bit more capacity as soon as you see the queue forming. Think about supermarkets. When checkout lines are getting a bit too long, the manager will staff one or two extra lanes. All it takes is enough capacity to get the queues back down to normal – it’s not necessary to eliminate them altogether – and then those employees can leave the register and go back to whatever they were doing before.

The other way to address a long queue is to slash requirements. When you see a long queue of tickets forming, spend some time going through it and asking questions like

  • Can this ticket be assigned to a different team?
  • Can this feature go into a later release?
  • Are there any duplicates?
  • Can we get increased efficiency by merging any of these tickets into one? (e.g. through automation or reduced context switching)

If you can shave down your queue by eliminating some unnecessary work, your system’s wait times will improve and the required capacity to mop up the queue will be lower.

Provide forecasts of expected wait time

At Disney World, they tell you how long the wait will be for each ride. Do you think they do this because it’s a fun little bit of data? Of course not. It helps them break the feedback loop of congestion.

When the wait for Space Mountain is 15 minutes, you don’t think twice. But when the wait is an hour, you might say to yourself “Eh, maybe I’ll go get lunch now and see if the line’s shorter later.” So these wait time forecasts are a very elegant way to cut down on incoming traffic when occupancy is high. Just like those traffic lights on highway on-ramps.

Why not use Little’s law to make your own forecasts of expected ticket wait time? If you’re tracking the occupancy of your system (including queued tickets) and the average processing rate (in tickets completed per day), it’s just:

\text{Average Wait Time} = \frac{\text{Occupancy}}{\text{Average Processing Rate}}

If you display this forecast in a public place, like the home page for your JIRA project, people will think twice when they’re about to submit a ticket. They might say to themselves “If it’s gonna take that many days, I might as well do this task myself” or “The information I’m asking for won’t be useful a week from now, so I guess there’s no point filing this ticket.”

Forecasts like this allow you to shed incoming ticket load when queues are high without having to tell stakeholders “no.”

Queues are everywhere

If you learn a little bit about queueing theory, you’ll see queues everywhere you look. It’s a great lens for solving problems and understanding the world. Try it out.






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